University of Washington Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, Valley Medical Center, UW Medical Center, UW Medicine Center – Northwest, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s.
The Inpatient Coding Supervisor position reports to the Facility Coding Manager within the Enterprise Records and Health Information department.
Under the general supervision of the Director of Clinical Coding and Documentation, and with delegated authority from the Manager of Facility Coding, the Inpatient Coding Supervisor is responsible for implementing the mission and goals of Enterprise Records and Health Information, and incorporating a “patients are first” service culture. The Inpatient Coding Supervisor is responsible for supervising the work of the Coding Specialists who perform daily activities related to of abstract Diagnosis Related Group (DRG) facility Inpatient coding and billing. Assist in analyzing the medical record to assign International Classification of Diseases (ICD), Clinical Modification (CM) diagnoses and Procedure Coding System (PCS) procedure codes to ensure correct code assignment and optimal reimbursement in compliance with state and federal guidelines.
• Manages the workflow of Inpatient Coders and the coordination of Inpatient Coding activities to ensure successful operations of the team.
• Monitors team status, current volumes, coding assignments, work schedules and time off requests of the Inpatient Coders and make adjustments, as necessary, to meet defined timely charging goals for each division or service area.
• Monitors and reviews daily Leadership Summary and updates and maintains the Inpatient Coding Productivity Tracker. Identifies, researches and follows up on variances including reviewing Coding Exception Report (CER) and reaching out to the Coder with questions.
• Analyzes and monitors Inpatient coding and edits related to procedures and services coded or charged by the Inpatient Coders by reviewing all available electronic and other appropriate documentation within Epic and/or Cerner to assure appropriate coding assignment, insure data integrity and optimal reimbursement. Monitors for Epic work queue trends and escalates to Coding Leadership impacts to timely coding and charge capture, and avoidable delays for billing and reimbursement.
• Assists the Facility Coding Manager in the planning and coordination of team section meetings and Compliance meetings.
• Acts as the Subject Matter Expert for services coded by the Inpatient Coding team. Responds to questions and issues identified and resolves problems between departmental staff, both internal and external.
• Identifies performance deficiencies related to quality, productivity and behavior. Recommends and participates in disciplinary actions related to performance management.
• Evaluates staff performance annually, including establishing and reviewing individual staff goals.
• Assists in the development, review, revision and implementation of the Inpatient Coding Current Coding Guidelines (CCGs).
• Performs Human Resources activities including interviewing and hiring new Ambulatory Coding staff, performs quarterly rounding with staff, managing staff timecards, updating job descriptions, corrective action as needed, track training, and other HR tasks as needed.
• Performs special projects and other duties assigned.
• May perform the work of lower level classifications of the Coding Specialist series.
• High school diploma or equivalent.
• Four years coding experience or equivalent education/experience.
• Certified as a Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), Certified Coding Specialist (CCS), Certified Coding Specialist – Physician Based (CCS-P), Certified Professional Coder (CPC), Certified Inpatient Coder (CIC), Certified Outpatient Coder (COC), Certified Interventional Radiology Cardiovascular Coder (CIRCC), Radiology Certified Coder (RCC) or Radiation Oncology Certified Coder (ROCC).
• Experience in an academic healthcare environment.
• Experience and proficiency with Epic and/or Cerner products.
• Proficient with MS Office suite.
• Basic Knowledge of Office 365.
• Ability to manage time effectively and to work in a high volume, high accuracy work environment with deadlines.
• Ability to communicate effectively and to work in a collaborative team environment.
• Ability to maintain confidentiality.