Medical Record Copy Fees
How much can a medical provider charge for searching and duplicating medical records?
New charges are effective July 1, 2015 through June 30, 2017.
How much can a health care provider charge for searching and duplicating health care records?
RCW 70.02.010 (37) allows health care providers to charge fees for searching and duplicating health care records. The fees a provider may charge cannot exceed the fees listed below:
(1) Copying charge per page:
(a) No more than one dollar and twelve cents per page for the first thirty pages;
(b) No more than eighty-four cents per page for all other pages.
(2) Additional charges:
(a) The provider can charge a twenty-five dollar clerical fee for searching and handling records;
(b) If the provider personally edits confidential information from the record, as required by statute, the provider can charge the usual fee for a basic office visit.
(3) This section is effective July 1, 2015, through June 30, 2017.
(4) HIPAA covered entities shall refer to HIPAA regulation 45 C.F.R. 164.524 (c)(4).